August 4, 2020
Last week we received additional guidance from Dick Edwards, Interim SVP for Academic Affairs, regarding Funding of International, Supported PhD-Program Students who are outside the United States.
Therefore, SAS-HR will finish processing TA/GA offer letters for returning students, both domestic and international. Returning international students who are not in the country, but who are fully onboarded, have SSNs, maintain active SEVIS status, etc. can be paid while they are out of the country for Fall 2020. Newly admitted international PhD students who have not yet been able to secure the documentation necessary to be onboarded in the Rutgers HR and Payroll systems, and who do not have the documentation required for them to be employed, cannot receive a salary or stipend and cannot receive health insurance.
For new TA/GA appointments, before an offer letter can be generated the appointment must be approved through the hiring exception process. If you have not done so already, please submit one Exception Request Form (ERF) and a spreadsheet of new TA/GA appointments to your Director of Administration so that the requests can be submitted to the Chancellor's office per the University hiring exception process.
We ask that once your TA/GA appointments have been approved, that you quickly upload the information into the TA/GA portal and submit through department approvals. SAS-HR will then finalize the processing, sending out the contracts through DocuSign. Once the faculty member has signed the contract, you can reappoint as usual in the HCM system, using the ERF as an additional upload, along with the contracts. SAS-HR will continue to process all new hire HCM transactions at the time of onboarding.
May 20, 2020
There has been recent communication from UHR with direction on processing TA/GA Appointments for the Fall 2020 semester. Due to the hiring freeze, a few changes have been implemented to process these types of appointments:
TA/GA Reappointment's can be processed as normal if:
- The student held a TA or GA appointment in Spring 2020
- The student holds an "Active" TA or GA appointment in HCM in your department
New TA/GA appointments must be processed as an Exception. Please complete the Exception Request Form and submit to your Divisional Directors of Administration. These requests would be for:
- Students who are new to your department and are receiving their first TA or GA appointment
- Students who may have held TA or GA appointments in the past in your department but have been terminated in HCM
Departments will need to notify SAS-HR and copy their DDA's with those students who will be reappointed for Fall 2020. Reappointment's will then be processed in the appointment portal. If new appointments were entered into the portal, they will be rejected back to the department pending Chancellors's Office approval. Otherwise, please wait to process new appointments until Chancellor's Office approval is obtained. The approval must then be uploaded in the attachments field before the appointment will be approved by Personnel.
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