Budgeting for Grant Proposals

Prior to preparing a budget for a grant proposal, familiarize yourself with the funding agency's policies.  If the proposal is in response to an RFA (Request for Applications) or PA (Program Announcement), carefully review the requirements of the funding opportunity (and this might include individual agency requirements), then meet with the PI to determine their needs and financial target.

Reference the Current Rates (fringe benefits, F&A, graduate student salary and tuition, and animal per diem rates) and the Budget Template from the Office of Research and Sponsored Programs (ORSP) website.  When preparing a budget, always reference OMB Circular A-21 Section J and the funding agency's policies to determine the allowability of costs.  If human subjects are included with any budget/proposal there are usually additional steps that need attention so please be aware of that.  Information and ORSP contacts regarding human subjects can be found at ORSP's Human Research webpage.

Once the budget is completed and reviewed with the PI, send the budget to ORSP for initial review and approval prior to submitting the full proposal.  Every academic department has a Grants Specialist assigned to assist with these matters so that will be your individual point of contact. See ORSP's Responsibility List.

Depending upon the agency, the proposal may be submitted through portals such as, NSF FastLane, or other agency systems.  An endorsement form must be completed for every proposal, including the signatures of the PI, department chair, and area dean.  Endorsement forms can be handled via paper (forms located on ORSP website) or using the COEUS system (contact This email address is being protected from spambots. You need JavaScript enabled to view it. if you need assistance).

If the source of funding is a corporation or private foundation, the process is quite similar.  You should contact the University Foundation's Office for Corporate and Foundation Relations for assistance.  

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