May 16, 2022
We are excited to share that the new SAS Onboarding Portal is now live. Effective today, all new hires for your department/unit must be submitted via the portal. You may access the portal via the link below:
The SAS Onboarding Portal was created as a form of communication between SAS-HR and the departments/units to provide a place to submit all job details and upload all necessary documentation to hire new employees in the School of Arts and Sciences.
As you know, as part of the new hire process and per the U.S. Citizenship and Immigration Services, an I-9 Form is required and used to verify the identity and employment authorization of individuals hired for employment in the United States. All U.S. employers must properly complete Form I-9 for everyone they hire. This includes citizens and non-citizens. The form encompasses two sections: Section 1 is completed by the employee and Section 2 is completed by the employer (or authorized representative). To comply with Federal regulations, the employee must complete Section I of the I-9 by their first day of employment.
Please note - only one active I-9 Form is required to be on file for each employee within Rutgers University. If the employee believes that they already have an active I-9 on file, a representative of SAS-HR will confirm their status. Nonetheless, the new hire information will still need to be provided by both the department and the employee as this is required in order for SAS-HR to submit the HCM (payroll) record.
For your new hire’s payroll record to be processed by SAS-HR, you will need to use this portal to provide the job details. Once the department portion is completed, the new hire will receive an email prompt to access the portal and enter their personal information. Once completed, SAS-HR will receive an alert to initiate the onboarding processes.
The SAS-HR team will contact the employee as necessary to complete the appropriate steps. Once the hire has been processed, an email confirmation will be sent to both the hiring unit and the employee. The department approver must review and approve the payroll record in HCM. Once the record is approved at the department level, it will be sent to UHR’s HCM unit for final review and approval. At that time, the employee’s new record will become active and generate an Employee ID (if this is their first appointment within the university).
As discussed in the training sessions, we would like to reiterate that you will not be responsible for entering new hires for CLASS 1 STAFF, CLASS 3, and CLASS 4 employees. SAS-HR will initiate those hires within the portal.
If you have any issues accessing the portal, or if you need to request access for an employee in your department, please contact:
Bonnie Gordon (firstname.lastname@example.org) or Tamara Pakela (email@example.com)