All HR News

HR News & Announcements

Class 5 Hiring Distinction

Class 5 student worker appointments are for full-time matriculated Rutgers students. 

Per the Office of the Registrar, New Brunswick

The designation of undergraduate students as full or part time is necessary for the regulations governing tuition charges, student fees, statistical records, and other issues affected by such status. Status for undergraduate students is determined during the fall and spring terms as follows:

12.0 or more credits = full time
6.0 - 11.99 credits =half time
fewer than 6 credits = less than half time

During the Summer Session, status for undergraduate students is:
6.0 credits - full time
3.0 credits - half time

2019 SAS Staff Excellence Recognition Program - Call for Nominations

The School of Arts and Sciences is pleased to announce the second annual Staff Excellence Recognition Program.

Last year Peter March, Executive Dean of the School of Arts and Sciences, recognized twenty-two SAS Staff Excellence award winners during a reception in Winants Hall. The award winners were comprised of twelve individual and two team awards.

The 2019 awards will be given to staff employees during a reception on February 07, 2020. Dean March, will recognize staff who have distinguished themselves in service excellence, dedication to the School of Arts and Sciences, and our students and constituents. The award criteria listed below incorporates values highlighted by a group of SAS staff.

Nominations for the SAS Staff Excellence Recognition Program for 2019 will be accepted starting on October 7, 2019. The deadline for nominations is November 4, 2019. Award winners will be recognized at a reception with the Executive Dean on February 07, 2020.



Nominations should address the following criteria, with specific examples since award recipients will be selected on the merits and strengths of the contributions.

  • Demonstrates ongoing excellence in service to faculty, staff, students, community and/or other customers
  • Exhibits initiative and creativity in developing solutions to problems that result in improved service and/or efficiency and effectiveness of an operation, unit, and/or school
  • Promotes productive relationships; strives to motivate and support others; contributes to a positive, collaborative work environment; and promotes positive morale
  • Demonstrates a commitment to and support of the School’s values, including: discovery and innovation; promoting diversity and inclusion; strengthening community; engaging the public; and, leadership at Rutgers, in the community and world.


  • Nominees must be full-time staff employees (non-academic employees) from any unit within the School of Arts and Sciences
  • Staff must have been working in the School of Arts and Sciences for at least one year (staff must have a October 1, 2018 or before start date in an SAS position to be eligible)
  • Previous recipients of the Staff Recognition Award are not eligible for nomination for five years
  • Individual staff members or teams of staff will be considered. Teams of staff members should work collaboratively to achieve goals across the school and can include departments, committees, work groups, etc.
  • Anyone affiliated with the School of Arts and Sciences (staff, faculty, students) is welcome to submit nominations
  • There is no limit to the number of nominations a person may submit

Selection Process

  • Nominations must be submitted online no later than November 4, 2019 at 5:00pm
  • A committee comprised of the prior year’s Staff Excellence Recognition winners will review the nominations and advise Executive Dean March of their recommendations. \\
  • The award winner(s) will be announced in February. Award recipients, their supervisor, and the nominator will be invited to attend a celebratory reception with Executive Dean March on February 07, 2020.
  • The awardees will also be featured on the SAS website.
  • Questions about the SAS Staff Excellence Recognition Program can be directed to Rosemary Lane, This email address is being protected from spambots. You need JavaScript enabled to view it. or 848-932-6440.


To Submit a Nomination

The online Nomination Form can be accessed via the 2019 SAS Staff Excellence Recognition Program link

The Nominator will be asked to provide:

  • Your First and Last Name
  • Your Department
  • Your Phone Number
  • Your Email
  • Indicate if Nominating an Individual or Team
  • Name and Department of the Nominee (s)
  • Recommendation in a minimum of 500 words

Please Note: You will not be able to save an incomplete Nomination Form and return to it. Therefore please be sure you have the required information and you have written and saved the nomination recommendation (it can be copied into the Nomination Form).

Class 8 Appointments for NE Employees

Good afternoon,

As you know in the middle of the Fall 2018 semester class 8 appointments for non-exempt employees were terminated in HCM.  In working with UHR we were able to have these appointments reinstated for the remainder of the Fall semester.  In addition, we were able to appoint non-exempt employees to class 8 appointments for the Spring 2019 semester while UHR reviewed the process and policy regarding these appointments. Over the last couple of months, we have continued to work with UHR and the New Brunswick Chancellor's Office on this issue.  Unfortunately, according to  University Policy 60.3.14,  non-exempt employees are ineligible to work an additional assignment.  

Therefore, UHR will not authorize Class 8 appointments for non-exempt employees moving forward.  They are citing continued risks associated with not paying non-exempt employees properly and in accordance with the Fair Labor Standard Act (FLSA) minimums.  As such, please plan accordingly for the coming semesters.

If you have any questions, please contact Dale Koznecki (This email address is being protected from spambots. You need JavaScript enabled to view it. or 848-932-6442).


Karalyn A. Gallagher

Director of Human Resources 

School of Arts and Sciences, Dean's Office

Faculty Salary Equity Adjustments

Article 8, Part Five, B of the current faculty contract between the University and the Rutgers AAUP-AFT makes provisions for salary adjustments based on equity. The language of the contract states:

The University may increase the salary of a member or members of the AAUP-AFT Bargaining unit in order to make equity adjustments based on factors such as external market salary benchmarks within relevant markets, the faculty member's individual benchmarking information, including but not limited to, teaching, service, and research achievements, and other relevant accomplishments, compared to relevant peers and with the recognition that Rutgers University prohibits discrimination based on any legally protected classifications, including but not limited to, gender and race. 


To implement this provision of the contract, SAS has established the following process: 

  • A faculty member requesting an equity adjustment shall submit a written request with supporting documentation to the Dean at This email address is being protected from spambots. You need JavaScript enabled to view it. and copy UHR Compensation Services at This email address is being protected from spambots. You need JavaScript enabled to view it.
  • The faculty member's request should include supporting documentation which may include but need not be limited to the following:
    1. The faculty member's rank, department, school and field of study;
    2. A current curriculum vitae;
    3. A factual statement detailing why the faculty member is requesting an equity adjustment, with supporting documentation which may include but need not be limited to teaching, research, and service achievements and accomplishments;other relevant productivity and performance indicators; information regarding the quality and/or significance of the publication outlets in which the faculty member's work appears; notable courses and curriculum development and service to the University, the profession, and the public; and specific institutional and individual faculty comparators; and 
    4. Other documentation the faculty member wishes to submit.
  • Upon receipt of the submission of the faculty member, the Dean will communicate with UHR Compensation Services regarding the date for submission of the Dean's written comments and materials.
  • The Dean will submit comments and materials to UHR Compensation Services copying the faculty member, no later than four (4) weeks from receipt of the faculty member's request. 
  • Subsequent stages of the process will be managed by UHR and the Chancellor's Office, as stipulated in the contract.


For more information on Faculty Salary Equity, please see the University Faculty Salary Equity Review Guidelines in supplement to the 2018-22 University/AAUP-AFT Agreement, Article 8, Part Five, B. 


Faculty Salary Equity Review Request Form - Faculty should complete parts I and II of this form (including assembly of supporting documentation). 


For SAS specific questions regarding the Faculty Salary Pay Equity, please email This email address is being protected from spambots. You need JavaScript enabled to view it. or contact your Director of Administration. 

Summer/Winter Session Background Check /Waiver Process

Dear All,

There has been confusion over the process of background check certification/waivers for Summer/Winter Session instructors.  After  working with University Human Resources and Summer/Winter Session, the following process has been established:

  • Department Administrators enter the instructors into DICES (Departmental Interactive Course Editing System)
  • Summer/Winter Session compiles a report of instructor names and provides it to UHR
  • UHR reviews the instructors work history at Rutgers University and determines whether a background check certification or waiver is required
  • UHR notifies Summer/Winter Session of the instructors who require a background check and provides waivers to those who do not
  • Summer/Winter Session will provide the instructor names of those who require background checks to the departments via email
  • Departments will create a posting for Summer/Winter Session which will be posted internally.  The departments will send the instructors the link so they can apply.
    • Title: Instructor - Summer Session 2019
    • BGI Recipient:  department administrator, This email address is being protected from spambots. You need JavaScript enabled to view it., This email address is being protected from spambots. You need JavaScript enabled to view it.
  • Departments will move the instructors through the ROCS workflow.  Once in finalist, the background check begins
Summer/Winter Session sent over the first set of names to UHR last week.  Department Administrators who entered the names into DICES  should be receiving notification from Summer/Winter Session via email on or about March 22, 2019.  Additional instructor names will be sent over to UHR next week to capture new entries into DICES.  
Please be advised that no instructors will be permitted to teach Summer/Winter Session without a background check certification or waiver.  It would be advisable to follow up with the instructor once in the finalist role in ROCS to ensure they have consented to the background check. If the consent is not received, the background check cannot begin.  

Faculty News
Article Count: