Non-aligned staff employees and managers/supervisors of Non-aligned staff employees:
This past summer the University launched the performance management system and process for non-aligned employees. The new performance management process focuses on the professional development of employees and encourages frequent and honest development conversations throughout the year. The performance management system is also a mechanism to align manager, department, school, and university wide goals. It is a tool that enables employees to see how their goals tie into the goals of the School and the University’s strategic vision.
We are approaching the Mid-Year Review for non-aligned employees. The Mid-Year review will allow managers and employees to discuss and re-calibrate their existing goals plans. The system will open up for this process on December 2, 2019 and the Mid-Year Review steps must be completed by January 30, 2020. You will not be able to complete the Mid-Year Review if the employee’s goal plan has not been created in the system and approved by the Supervisor. Managers/Supervisors please check the non-aligned Performance Management system and ensure you have added all of the employees you supervise to your Team and that a Goal Plan has been created and approved for all employees. Employees, please check the non-aligned system to ensure your Supervisor has added you to their Team and you entered a Goal Plan, submitted it to you Supervisor, and your Supervisor Approved the Goal Plan. Please see the attachments for Employee Goal Setting Steps and Manager’s Goal Setting Steps.
University Human Resources has updated the materials available on the Performance Management Program website to include materials related to the Mid-Year Review process.
Information can be found in the column to the left under Mid-Year. And video clips can be found under Tutorials on the top navigation bar, and then select Mid- Year.
Things to Do Prior to the Mid-Year Review
In preparation for the Mid-Year Review employees and supervisors should be updating the non-aligned performance management system with Progress Notes and/or Comments related to both the Development and Performance Goals. Progress Notes and Comments will facilitate the discussion and completion of the Mid-Year Review process.
Non-Aligned Employees: You should use the non-aligned Performance Management system to keep track of your progress and/or challenges toward achieving the goals in your Goal Plan. You may do this by adding a Comment(s) to the specific Goal by clicking on the conversation bubble graphic to the right of the Goal. Or, by creating a Progress note that can include attachments. Progress Notes can be created by clicking Progress Notes in the top Navigation bar.
Managers/Supervisors: You should also be using the non-aligned Performance Management system to track the progress and/or challenges of your employee’s goal achievement. You may do so by adding a Comment(s) to the specific Goal by clicking on the conversation bubble graphic to the right of the Goal. Or, by creating a Progress note that can include attachments. Progress Notes can be created by clicking Progress Notes in the top Navigation bar. Managers/Supervisors should enter a Mid Year Progress Note. See the Manager Mid-Year video (under Tutorials on the website) for the steps.
Managers/Supervisors are also encouraged to use this time to review the Goals that were established to ensure they are still relevant and are SMART Goals. The Mid-Year Review process allows for editing, revision, removal, and addition of goals. Managers and Supervisors are strongly encouraged to use this time to ensure their employee’s goals are relevant, achievable, and SMART (Specific, Measurable, Achievable, Realistic, and Timely). See Attachment #3 for the SMART Goals Worksheet.
The Mid-Year Review
Non-Aligned Employees please view the “User Mid-Year” video clip for a quick reminder on how to update your goals and instructions on how to do the Attestation and submit your Mid-Year Review for approval. The Video can be found under Tutorials then select Mid-Year on the Performance Management Program website:
Managers/Supervisor please view the “Manager Mid-Year” for the Mid-Year Review Instructions. The Video can be found under Tutorials then select Mid-Year on the Performance Management Program website:
As with the Goal Setting process the Manager/Supervisor and Employee should meet to discuss the employee’s progress toward completing their Goal Plan and to discuss any Goal updates and revisions.
After the Mid-Year discussion the employee should update the Goals per the discussion, complete the Mid-Year Attestation, and submit for Approval by “Submitting for Approval”.
The Manager/Supervisor reviews the Employee’s Goal plan and any revisions and approves the Mid-Year submission. If further adjustments are needed to the Goal plan the Manager/Supervisor may reject the Goal Plan. Once the Goal Plan is approved it will be locked until the End of Year Evaluation.