Transfers
Transfers occur in the Cornerstone system when you need to transfer either funds or expenses.
Transfer of Expenses-
Transfer of expenses occur when you are moving an expense that has already hit from 1 string to another (where it should have hit).
- General Ledger (GL) to General Ledger (GL)
- To transfer expenses from GL to GL, you need to log into Cornerstone
- Select "Create Journal" to use the system form to enter the journal entry
- Select "Create Journal in Spreadsheet" to use the spreadsheet option to enter the journal entry
- GL to GL SAS Job Aid
- When moving expenses you will use the account number of your original purchase and explain in the description that you are moving the expense.
- Project to General Ledger (GL)- Non Cost Labor Transfer
- If you are transferring expenses from your project to the General Ledger (GL) you will need to use a Non Cost Labor Transfer form.
- Log into Cornerstone
- Click on "Financial Management (Oracle Cloud)", click on the "Projects" icon, and then click on the "Costs" icon
- Click on the "Task" icon to open up your menu
- Under 'Capture Costs" click on "Create Non Labor Costs"
- When transferring expenses, you will need to use the account code of the expense and the date of the expense.
- Project to GL Transaction
- General Ledger (GL) to Project- Non Cost Labor Transfer
- If you are transferring funds from your General Ledger (GL) to your project, you will need to use a Non Cost Labor Transfer form
- Log into Cornerstone
- Click on "Financial Management (Oracle Cloud)", click on the "Projects" icon, and then click on the "Costs" icon
- Click on the "Task" icon to open up your menu
- Under 'Capture Costs" click on "Create Non Labor Costs"
- When transferring expenses, you will need to use the account code of the expense and the date of the expense.
- GL to Project
These entries will be posted when the finance approver releases the transaction- Non Cost Labor Adjustment Approval SAS Job Aid
Please note- the system will verify the strings are correct and compliant with the cross validation rules. This DOES NOT mean that the non cost labor adjustment is correct, the approver will still need to review the entry before approving.
- Project to Project expense transfers-
- Project to project expense transfers work a little different. You DO NOT need to process a non cost labor adjustment.
- You will need to identify the transacton number
- This can done through the system- or through "Project Report 073"
- or you can search from the "Manage Project Cost" section from the "Costs" tab on the "Projects" side
- SAS Guide on How to Transfer Expenses using Report 073
- SAS Guide on How to Find Expenses on the Project-Cost Tab
- Cornerstone Transfer Expenses Guide
- Cornerstone Split and Transfer Expense Guide
- How to View, Cancel, and Approve Expense Transactions from Cornerstone
