Teaching and Graduate Assistants (TA/GA)

Teaching Assistant (TA): A Teaching Assistant is a graduate student paid a salary to render service to the university, primarily in teaching, normally at the maximum rate of fifteen clock hours per week. 

Graduate Assistant (GA): A Graduate Assistant is a graduate student paid a salary to render service to the university, primarily in research, either directly, or under a grant or contract with other agencies, normally at the maximum rate of fifteen clock hours per week.

Teaching Assistants and Graduate Assistants who are currently appointed should be notified by the academic unit in writing of their status for the upcoming academic year on or before April 30 for fall semester appointments and October 31 for spring semester appointments.  This notification will either reappoint, non-reappoint or inform the TA or GA that they are on the waiting list.  It should be stated within the reappointment letters that reappointment is contingent upon the availability of funding or the meeting of other previously established and announced criteria.  A graduate student who is placed on a waiting list should be notified by the academic unit as soon as possible of a change in his/her status.  The graduate student may request to receive a second notification in writing from the department on or before June 30 of the number of appointments already offered in the department for the coming year. Please see memo for the April 30, 2019 Reappointment Notification Notice

 

SAS Process

An appointment letter will be generated via TA/GA Appointment System. Once the request flows throughout each approval process, a letter will be forwarded to the employee and copied to the department, which will serve as an attachment document in HCM. Additionally, a Waiver, Family Education Rights and Privacy Act Form will be attached to each TA or GA letter. Once this form is signed and completed, it should be via email to This email address is being protected from spambots. You need JavaScript enabled to view it.. Please note, that Departments are now responsible for providing each TA/GA with Departmental Criteria prior to the effective appointment date.

The new employee will need to schedule an appointment with the SAS On-boarding Team to complete the necessary new hire paperwork. 

If this is considered a reappointment, the department can enter the Request for Reappointment in HCM by attaching the appropriate documents.

Please send the signed offer letter to the SAS Office of Human Resources via campus mail or via This email address is being protected from spambots. You need JavaScript enabled to view it.  in order to maintain a copy in the employee's Personnel file. 

For SAS specific questions regarding Post-Doctoral appointments , please contact:
For Humanities and Social & Behavioral Sciences: contact Tamara Pakela
For Division of Life Sciences, Math & Physical Sciences, and Centers: contact This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Resources

Academic Appointments Manual
University Human Resources TA/GA Webpage
Academic Labor Relations TA/GA Appointments
Negotiation Agreement between Rutgers and AAUP: Pages 50-54 pertain to TA/GA Appointments

School Administration Offices