All Staff positions must be submitted through the Recruitment, Onboarding, and Classification System, otherwise known as ROCS. This online system allows you to monitor the process of your job posting. In the ROCS system, you will be able to submit the required forms, review potential candidates, obtain the necessary approvals electronically, and finalize the hiring proposal. A Classification and Recruitment Form, otherwise known as ROCS CARF, will need to be submitted in the system to capture information of new, vacant, and encumbered staff positions. It captures the key responsibilities and other relevant information. 

Administrative Staff

COLT employees (aligned): Local 1761 of the American Federation of State, County, and Municipal Employees. A labor union representing clerical, secretarial, office, laboratory, and technical staff. The AFSCME LOCAL 1761 (COLT) agreement from July 1, 2018 - June 30, 2022 can be found here

MPSC employees (non-aligned): Managerial, professional, supervisory, and confidential staff positions. When these positions become vacant, they are available to Rutgers employees and the public simultaneously.

URA-AFT employees (aligned): A collective bargaining unit that represents all regularly employed administrative employees. The URA-AFT agreement from July 1, 2018 - June 30, 2022 can be found here

Hiring Resources

Please visit the For Hiring Managers page for a complete list of hiring resources.

Position Reclassification

A reclassification is a change from one job position/title to another that can result in an increase in pay. Reclassification usually occurs as a result of one of the following:

  • A vacant position exists that a supervisor wants to change to a different position to better meet the needs of the department.
  • An employee in a current position receives an updated job title or CARF to accurately reflect work that is being performed. 


  • Pull existing Classification and Recruitment Form (CARF) outlining the key responsibilities and other related information about the position in question.This is not required for COLT vacancies where the duties, title, and range remain the same.
  • Design new CARF outlining key responsibilities
  • Pull organization chart
  • Submit into ROCS for approval

For more information on re-classifications, please contact Diane Jones or Vivian Santamaria-Vega

In-Grade Salary Adjustments

An In-Grade Adjustment request can be made for one of the following reasons:

  • Additional Duties
  • Lateral Transfer to New Position
  • Counteroffer
  • Equity

For more information regarding In-Grade Adjustments, please review the University Policy on Salary and Salary Adjustments for Non-Aligned Employees (Policy 60.4.10). 

School Administration Offices